Communication Associate - UNICEF
Communication Associate, GS-6, FT, Gaza, SOP, #114112
- Job no: 544580
- Contract type: Fixed Term Appointment
- Level: G-6
- Location: State of Palestine (SoP)
- Categories: Communication / External Relations
UNICEF works in some of the world's toughest places, to reach the world's most disadvantaged children. To save their lives. To defend their rights. To help them fulfil their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, a chance
UNICEF in the State of Palestine works to uphold the rights of children to access services and protection, from early childhood through to adolescence. Our objective is to ensure that every child in the Gaza Strip and the West Bank, including East Jerusalem, irrespective of background or circumstance, has an equal chance to fulfil their potential. We are working for every child and young person in the State of Palestine.
How can you make a difference?
The Communications Associate will perform a variety of information gathering, monitoring, technical and administrative services, in support of Communications, Advocacy and Partnerships activities, contributing to the smooth running of the Section. She/he will work in close collaboration with a range of staff in the Office, external partners and agency counterparts in Gaza in support of programme design and delivery.
As an advocate for children, you will have the following duties/tasks:
Support to communication, planning and execution
- Collects information, conducts interviews of beneficiaries and partners to contribute to the drafting of human-interest stories, photo essays, videos, social media posts and other relevant communication products.
- Helps organize and generate public support for special events and activities; assists in the preparation of communication materials for briefing and visits of media, goodwill ambassadors, donors, National Committee representatives and other special interest groups. Assists in the planning, logistic and administrative arrangements for them.
- Assists in updating content on UNICEF social media platforms (local website, Facebook, Twitter, Instagram, YouTube, etc.) in English and Arabic.
- Assists in developing and maintaining close collaboration with mass media, as well as with groups and organizations whose support is essential to the achievement of advocacy, partnerships and communications objectives.
Support to Communication Service delivery
- Liaises with contractors (photographers, video crews, writers, translators, designers and printing companies, etc.). Assists in the preparation, production and editing of communication, advocacy and partnerships assets produced by contractors / LTAs, and oversees the qualitative aspects of production, (e.g., quality control, translations, reviews of layout, graphic design and printing) done by them.
- Assists in the review of communication, advocacy, visibility products to ensure quality control and adherence to UNICEF standards.
- Assists in the monitoring of the appropriate and timely dissemination of advocacy, partnerships and communications materials to target audiences.
- Establishes/maintains an up-to-date documentation center for publications, press releases and clippings, as well as photographic and audio-visual materials (photo library) and mailing lists.
Support in Managing Programme Results
- Plans and issues payments, follows up on cash advance, liquidation and budget,
- Summarizes information reflecting current obligations and future programme and/or budgetary implications; organizes data and information,
- Prepare and maintain records, document and control plans for the monitoring of communication strategy implementation.
As an advocate for children, you will have the following duties/tasks:
- Facilitating the processing of contracts for consultants, vendors and external partners that support the office in programme delivery. This includes preparing and filing documents, completing necessary forms and templates, uploading terms of reference in VISION, and making necessary logistical arrangements. Keeps vendor lists, partners, and consultant rosters up-to-date.
- Collecting invoices and filing documents for approval and thereafter processing in VISION and Service Gateway.
- Preparing and maintaining records, documents and control plans for the monitoring of project/programme implementation and financial expenditures.
- Supporting the management of administrative supplies and office equipment.
- Maintaining office calendar and arranging meetings. Taking minutes of meetings and keeping the correspondence of the team well organized.
- Providing travel assistance to staff members in section based on the organization’s rules and policies. Liaising with relevant travel focal points to ensure that the organization obtains the best service and price for all travel.
- Maintaining and updating a system which monitors the absence of section's staff.
- Preparing and maintaining records pertaining to programme planning and development for his/her respective section.
- Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and makes amendments and alterations as per section revisions when necessary.
- Supporting capacity development activities, meetings and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts; arranging times through liaising with participants over availability; liaising with budget focal points and section over costs and needs; and preparing background materials for participants.
To qualify as a Champion for every child you will have:
- Completion of secondary education preferably supplemented by technical or university courses related to the field of work. University degree related to the field of work will be an asset
- A minimum of six years of relevant administrative or clerical work experience is required.
- Fluency in English and Arabic is required.
How to Apply
- Advertised: 13 Sep 2021 Egypt Standard Time
- Deadline: 27 Sep 2021 Egypt Standard Time