Programme Assistant - UNICEF
Programme Assistant, GS5, TA, Gaza, State of Palestine, #119506 (364 days)
- Job no: 549030
- Contract type: Temporary Appointment
- Duty Station: Gaza
- Level: G-5
- Location: State of Palestine (SoP)
- Categories: WASH (Water, Sanitation and Hygiene)
How can you make a difference?
The Programme Assistant will support the Education and WASH sections in the compilation and coordination of key work products, ensuring deadlines are met and that established rules and procedures are followed. The support provided by the programme assistant therefore creates the strongest possible administrative platform from which the country programme can then be delivered. The key results have an impact on the overall performance of the country office and success in the implementation of project/programme activities
- As an advocate for children, you will have the following duties/tasks:
- Facilitating the processing of contracts for consultants, vendors and external partners that support the office in programme delivery. This includes preparing and filing documents, completing necessary forms and templates, uploading terms of reference in VISION, and making necessary logistical arrangements. Keeps vendor lists, partners, and consultant rosters up-to-date.
- Collecting invoices and filing documents for approval and thereafter processing in VISION and Service Gateway.
- Preparing and maintaining records, documents and control plans for the monitoring of project/programme implementation and financial expenditures.
- Supporting the management of administrative supplies and office equipment.
- Maintaining office calendar and arranging meetings. Taking minutes of meetings and keeping the correspondence of the team well organized.
- Providing travel assistance to staff members in section based on the organization’s rules and policies. Liaising with relevant travel focal points to ensure that the organization obtains the best service and price for all travel.
- Maintaining and updating a system which monitors the absence of section's staff.
- Preparing and maintaining records pertaining to programme planning and development for his/her respective section.
- Carrying out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and makes amendments and alterations as per section revisions when necessary.
- Supporting capacity development activities, meetings and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts; arranging times through liaising with participants over availability; liaising with budget focal points and section over costs and needs; and preparing background materials for participants.
To qualify as a Champion for every child you will have:
- Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.
- A minimum of five years of progressively responsible administrative or clerical work experience is required
- Fluency in English and Arabic is required.
The functional competencies required for this post are:
- Analyzing (II)
- Applying technical expertise (II)
- Learning and researching (I)
- Planning and Organizing (II)
Core Competencies
- Demonstrates Self Awareness and Ethical Awareness (I)
- Works Collaboratively with others (I)
- Builds and Maintains Partnerships (I)
- Innovates and Embraces Change (I)
- Thinks and Acts Strategically (I)
- Drive to achieve impactful results (I)
- Manages ambiguity and complexity (I)