Admin and Finance Assistant - Médecins du Monde

MÉDICOS DEL MUNDO – SPAIN

Needs to fill the position of

Admin & Finance Assistant in Gaza

key information

Job Title: Admin & Finance Assistant
Job Location: Gaza City - Gaza Strip
Deadline: 12th of September, 2022
Duration of contract: 10 months including 3 months of probation period, with a possibility of extension according to funding.

Summary:

Médicos del Mundo-Spain (MdM-S), is an international humanitarian organization, working to make effective the Universal Right to Health. MdM is a non-profitable, non-governmental, non-political and non-confessional organization operating under the principles of humanity, neutrality, impartiality and independence.

MdM-S has been working in the oPt since 2006. Its work has been oriented to Mental Health and Psychosocial support, and Primary Healthcare. In the Gaza Strip, MdM-S strategy aims at the improvement of mental health and wellbeing of children and adolescents. This intervention is focused on the strengthening of governmental children and adolescent’s mental health services, and community organizations working with children and adolescents through a capacity building approach. This includes training activities and materials and equipment’s provision.

ORGANIZATION CHART

The admin & Finance Assistant will be working under the direct supervision of Gaza Admin and Finance manager, under the overall operational supervision of the Field Manager. He/ She will assist in the supporting admin & Finance functions of the projects in Gaza Strip.

GEOGRAPHICAL SCOPE OF INTERVENTION:

Gaza Strip. The position will be based in Gaza City, with possibility to travel to WB as per the need.

FUNCTIONS

Finance

Contribute to the preparation of projects and annual budgets.
Contribute to the budget spending levels as per donor regulations and reporting deadlines.
Follow up with partners on submission of financial reports; visit the partners regularly (separately or jointly with the admin & finance manager), help in verifying reported expenditures against submitted financial documents.
Inform the Admin and Finance manager of all the correspondence and non-routine financial issues.
Liaise with logistic and procurement department on preparing VAT exemption requests, ensuring compliance with VAT exemption rules and procedures and other relevant requirements; legal, financial etc.

Accountancy and Cash management:

Follow day-to-day financial accounting transactions and assist to effective and efficient functioning of the Finance department.
Provide administrative and financial support to the line manager, including but not limited to; preparing payments, follow up on expenditures and filing and keep her/him informed regarding budget expenditures and delivery status.
Recording, codification and filing of all invoices and receipts of expenditures daily according to the MdM-S financial procedures.
Encode financial transactions in SAPP monthly and prepare bank conciliations on monthly basis.
Arrange and archive financial documents regularly, ensure proper filing and make sure that they are in good order.
Review expense claims and ensure that the line mangers approval was obtained before issuing payments
Management of daily, weekly and monthly closure of petty cash by donor.
Management of cash payments and cash documentation: receipts, invoices and all the documents involved in the justification of the expenditure.
Fulfill the advances of cash for any activities in the field.
Support in preparing the monthly salary database and support with monthly income tax preparation and payment.

Administrative support

Carry out various administrative tasks (filing, archiving, follow-up of documents…) in order to guarantee efficient support to the department/supervisor/co-workers/project.
Support the full compliance of administrative activities with MDM rules, regulations, policies and strategies.
Participate in bids opening for supplies, stationary, computers, etc. procured for MdM-Spain or for implementing the projects activities, upon the request of line manager.
Liaise with the Base Logistic Officer to maintain the tracker for the procurement contracts with amounts due and payments made to date.
Perform additional duties on request of the, admin and finance manager, field manager or General Coordinator.
Translate verbally and written from Arabic to English and from English to Arabic when necessary.

REQUIREMENTS

Academic / Professional background:

Bachelor degree in accounting, finance or a relevant field, and a strong knowledge of financial principles.
At least 3 years of experience in finance field, INGOs experience is an asset.

Specific Skills:

Organized and details-oriented.
Excellence in organizing, planning and prioritizing tasks.
Coordination ability to perform his/her duties as part of a team.
Flexibility and Ability to cope with difficult security context.
Task independency but also open to receive feedback and technical support.
Ability to identify strengths/weaknesses, proposing solutions.
Culturally sensitive, respectful attitude and collaborative approach to diversity
Proven sense of professional discretion, integrity, and ability to work in an international environment.
Resilient, empathetic and with affective responsibility.

Language requirements:

Fluent speaking and writing English, native Arabic.

Computer literacy:

Microsoft Office Package (Word, Excel, Power Point, Outlook).

How to Apply:

People interested in the position must send their resume or CV with 2 references in English to vacancy.mdmspain@gmail.com By September,12, 2022.

Please indicate in the email subject the job title: Admin & Finance Assistant – Gaza.

Applications that fail to abide by the Submission guidelines will not be considered.

vacancy.mdmspain@gmail.com

Notes:

MdM Spain will contact only pre-selected candidates by email. Applications unanswered within 15 days after deadline must be considered dismissed.

“Medicos del Mundo stands for equal opportunities for everyone. We establish positive action measures for those who, due to functional or social diversity and/or cultural exclusion, belong to groups that are underrepresented in the positions we offer. Therefore, no candidate with a valid profile will be rejected for functional diversity or for being culturally or socially excluded due to birth, ethnicity, sex, gender or any other personal, social, or cultural condition”.