Finance Assistant - Mercy Corps

Position Title: Finance Assistant
Position Type: Full Time , Regular Contract
Location: Gaza Office
Duration : One Year

General Position Summary

Working in the Finance Department under the direction of the Finance & Compliance Officer, Senior Finance Officer, Finance Director and GSG Senior Operations Manager, the Client & Community Finance Assistant will assist in the processing and recording of GSG payment transactions as well as providing support in a timely and accurate manner.

Essential Job Responsibilities

FINANCE SECTION

Work with the Finance Team on managing and organizing the daily tasks, payments for GSG to be processed and the cash flow transactions in Gaza.
Prepare checks or wire transfer requests based on fully approved documents and present to approved check-signers for review and signature.
Submit & track the GSG Hub invoices in a timely manner.
Follow up with the employee who manages GSG desk/room rental agreements to collect on regular basis (depending on the agreement terms) the rental fees. Update and maintain the related tracking sheet.
Deposit the Hub cash in the bank when needed.
Prepare all GSG bank payment vouchers and ensure that all bank transactions are properly and fully documented.
Enter all transactions to the accounting software under the supervision of the Finance Officer whenever required.
File all cash and bank vouchers and maintain filing system such that files are updated, complete and safeguarded, including co-ordination with Admin department regarding files transfer to Ramallah warehouse.
Review and check the receipts vouchers and follow up with vendors for cheque handling.
Scan all payments/expense reports/Travel Approvals/etc. and submit them to Finance Team for their financial review as per the AAM.
Scanning all Finance documents & make sure that all financial documents are properly uploaded to the SharePoint & Google drive.
Follow up with the employees who work on (Talent Matching) to submit payments & invoices on timely manner and to update and maintain the tracking sheets related to them.
Making sure that the (Talent Matching) invoicing online system is always updated on timely manner.
Review GSG commitment letters and ensure that all signatures & supporting documents are attached.
Provide GSG cost reports / analysis as requested by the GSG Senior Operations Manager.
Assist the Finance Department in responding to audit inquiries.
Follow all Mercy Corps policies, procedures, and documentation requirements.
Be adaptable and flexible to take new tasks and new assignments as requested from time to time.
Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.

Security

Ensure compliance with security procedures and policies as determined by country
Proactively ensure that team members operate in a secure environment and are aware of policies.
Assist the Senior Finance Officer in shifting all original financial documents to RML storeroom on monthly basis and keep the finance director informed.

Accountability to Beneficiaries

Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
Team members, service contractors, volunteers, and interns are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.

Knowledge and Experience

One or more years of bookkeeping, banking or cashiering experience.
University degree in accounting or a relevant business field is desirable.
Strong computer skills in MS Office programs, particularly Excel.
Accuracy in the processing of cash transactions, mathematical aptitude and attention to detail.
Excellent oral and written English skills.

How to Apply:

Qualified persons with disability are highly encouraged to apply.

Interested and qualified candidates can apply online through Apply Now no later than Wednesday , 31 August 2022