Administrative Officer (for Internal Staff Only) - UNRWA
- Posting Title: Administrative Officer C, Gaza Field Office (for Internal Staff Only), 12
- Job Code Title: Administrative Officer C
- Department/Office: United Nations Relief and Works Agency (UNRWA)
- Duty Station: GAZA
- Posting Period: 17 October 2022 - 31 October 2022
- Job Opening Number: 22-Administration-UNRWA-191494-R-Gaza (R)
- Staffing Exercise N/A
Duties and Responsibilities
- *Maintains personal records for the department, processing requests for employment and payment of daily paid staff and maintains attendance records.
- *Assists in the preparation and updating of the Department’s budget, monitors expenditure on a routine basis, and maintains records and related instructions. Liaises with Field Finance staff as required.
- *Is the focal point for the introduction and implementation of the computerization of the Procurement and Logistics Office activities, with the specific responsibility to ensure integrity and completeness of supply information.
- *Makes cash payments from an Imprest Fund, keeps accurate records thereof and replenishes as and when necessary.
- *Maintains and controls issue of stationary, printed forms, fuel coupons, fuel for heating and cleaning supplies, prepares cyclic review orders for same, and raises inventory lists as and when required.
- *Arranges for maintenance, repair and movement of office equipment and furniture and keeps up-to-dated records therefore.
- *Ensures proper mail and registry services for the Department and maintains appropriate files and records.
- *Establishes guarding schedules and overseas their implementation to secure the safety of the Agency’s premises.
- *Ensures that supply compound guards check documentation for movements in and out of the supply compound to satisfy themselves that all items transported are covered by properly authorized documents such as load notes.
- *Is responsible for drafting of contracts for services and the application of their provisions.
- *Keeps and updates signatory lists of expending officers and receiving officers on Procurement and Logistics Office documents and distributes to all concerned.
- *Performs other duties as may be assigned by the supervisor.
Education
- *A university degree in business administration or related field of study.
- * Knowledge of agency financial and HR rules and regulations.
Job - Specific Qualification
- Possession of a valid driving license is desirable
- Knowledge of agency financial and HR rules and regulations ( is desirable )
Work Experience
- At least four years’ experience is required in administrative work similar to the above duties
Contract Conditions.
Type of Contract: Fixed Term Appointment
Duration of Contract: 3 years including 1 year probation period, with the possibility of further extension, subject to the availability of funds, satisfactory performance and continuing need.
Conditions of service:
- Basic Salary: Monthly basic salary from $1259.40; and monthly dependency allowance up to $123.25.
- Leave: 36 days of annual leave for staff attending UNRWA duty stations with six-day working week. 30 days of annual leave for staff attending UNRWA duty stations with five-day working week.
- Pension: Provident Fund contribution (15.2% of basic salary paid by the Agency)
- Other conditions of service and benefits may apply.
- Additional Information (when applicable)