HR Officer - Médecins du Monde

 

HR Officer - Médecins du Monde

MÉDICOS DEL MUNDO – SPAIN

Needs to fill the position of:

Human Resources Officer - Gaza

 

 

key information

• Job Title:  HR Officer (Part time contract 60%)
• Job Location: Gaza City
• Deadline: October 31, 2022

Summary:

The objective of this position is to assist and support in managing the Base with regard to human resources management under the direct supervision of Gaza Field Manager.

ORGANIZATION CHART

Direct supervision of Gaza Base Field Manager with a functional link to Base Admin and Finance Officer.

GEOGRAPHICAL SCOPE OF INTERVENTION:

The position will be based in Gaza City, with possible visits to West bank.

FUNCTIONS

• National Human Resources management:

1. Circulating MdM job advertisements through local job advertisement web-sites, professional groups, educational institutions after validation;
2. Prepare of shortlist of potential candidates based on the criteria provided;
3. Participate in the interviews as an HR representative;
4. Ensure new staff benefit from briefing (security, program, team presentation) and ensure administrative briefing (MdM conditions of employment, job description, MdM rules, PSEAH orientation, medical insurance, etc.)
5. Ensure that all steps concerning recruitment are in compliance with MdM Recruitment Policy;
6. Organize keeping the national staff files and database updated on a monthly basis;
7. In close collaboration with administrative team; to ensure archiving and monitoring of individual files and deliver all documents relative to the professional life;
8. Following up national staff HR’s administrative issues like preparing contracts, salary slips;
9. Make sure the employees’ files are up to date and in line with MdM guidelines and legislation together with the admin officer in Gaza;
10. Follow-up of leaves, update the attendance tracker, prepares a monthly report on holidays / compensation and share the leaves follow up table with the team and line manager;
11. Print salary slip to be signed by the employee and properly archived on a monthly basis;
12. Assist in implementing and keeping up to date Conditions of Employment, Internal Regulations, salary scales and procedures;
13. Draft HR procedures in line with MDM principles and Palestinian legislation;
14. Follow up on legal requirements regarding employment (social security, income tax if any, work permits, residency, employment contracts etc.);
15. Assist in the conduction of Annual Individual performance evaluations;
16. Manage and Follow-up on the internal capacity building opportunities (trainings, seminars, conferences etc.);
17. Assist the employees when necessary to fulfil their HR administration duties;
18. Perform any other additional duties on request of the Supervisor;
19. Assist with Fraud reporting and disciplinary process;

• Other tasks:

1. On request of the field manager; to participate in coordination meetings, trainings if it does not main duties;
2. To translate verbally and by written when necessary if it does not harm main duties;
3. Perform other additional activities that do not contradict this Job description and deadlines for reports on request of the line manager;

• BEHAVIOUR

1. To respect MdM ethics, principles and regulations as well as the dignity of the beneficiaries.
2. Strict compliance with the safety protocols established by Médicos del Mundo.
3. To respect each team member’s position and hierarchical links.
4. To work as part of a team and participate in different activities.
5. Demonstrate motivation at work.
6. Willingness to improve own knowledge and skills by participating in capacity building activities.
7. Ability to accept feedback and willingness to improve own capacities.
8. Contribute to generate a positive work environment.
9. To report any breach of the MdM-S Code of Conduct.

REQUIREMENTS

Academic / Professional background:

• Bachelor’s Degree in Business Management, Human Resources or related fields. 

EXPERIENCE:

1. Minimum 3 years of progressively experience in administrative field related position.
2. Experience working with INGOs is highly desirable.

Language requirements:

Fluent speaking and writing English, native Arabic.

Computer literacy: 

Microsoft Office Package (Word, Excel, Power Point, Outlook).

COMPETENCE PROFILE:

• Ability to work quickly, under pressure, and with short deadlines.
• Ability to manage emergency situations and remain calm.
• Necessity to manage priorities and to adapt them daily according to the context.
• Flexibility to adapt to changing requirements and environment.
• Cultural sensitivity and ability to work in a multi-cultural environment.
• Ability to listen and share decisions.
• Team player and good sense of humor.
• Alignment with principles and ethics of MdM Spain.

AVAILABILITY & DURATION

• Incorporation date: Subject to funding.
• Type of contract: Fixed term (part time LOE: 60%)
• Duration of the contract: 12 months including 3 months' probation period, with a possibility of extension based on performance and fund availability.

Compensation package

• Medicos del Mundo’s Salary charts will apply.
• The compensation package total is from 34,078 ILS to 39,012 ILS gross / year divided in 12 payments and based on experience. In addition, MdM Spain covers a transportation allowance for the staff.

How to Apply:

People interested in the position must send their resume or CV with 2 references in English to 

vacancy.mdmspain@gmail.com

by October 31, 2022.

Please indicate in the email subject the job title: HR Officer

Applications that fail to abide by the Submission guidelines will not be considered.

MdM Spain will contact only pre-selected candidates by email. Applications unanswered within 15 days after deadline must be considered dismissed.