وظائف شاغرة لتخصصات إدارة الأعمال/ المحاسبة للعمل لدى جمعية منتدى التواصل

1- Project Coordinator - TFS

Al-Tawasol Forum Society (TFS) is an NGO, registered by the Palestinian Interior Ministry and holds a certificate of registration number 7536. TFS was established in 2006 to activate the role of women, youth, children, and the elderly and to integrate them into their societies.

TFS is implementing a 3-year project in partnership with Islamic Relief Palestine with generous fund from Islamic Relief Canada. The project aims to contribute to improving the social justice and resilience of citizens in Al Zawayda village through implementing inter-related & multi-dimensional interventions at duty-bearer level and the right-holder level. TFS is recruiting a qualified candidate for the following position:

Position Title: Project Coordinator

The project coordinator will be responsible for the planning, implementation & management of the project activities and stakeholders of the cash interventions, contribute in economic & vulnerability assessments and capacity building .

Position Type: Full time (100 %)
Location: Al-Tawasol Forum Society (TFS) Office, El-Nasserite, Middle Area
Duration: 12 months subject to be extended based of fund availability and performance evaluation
Starting Date: Based on fund secure, Expected: February 2023
Reports to: Project Manager

Under the supervision of the project manager, the Project coordinator is expected to perform the following tasks

Technical tasks:

Lead the implementation of the cash interventions in accordance with the project proposal and budget.
Influence rights-based, participatory implementation methodologies as well as gender mainstreaming and Inclusion throughout all project phases
Ensure the implementation of activities in a timely manner and according to donor’s rules and regulations.
Present Tawasol in the Cash Working groups and related coordination platforms
Manage the external consultancies and cash intervention’s stakeholders
Supervise junior team, build their capacities and ensure effective coordination with other organization departments
Ensure productive coordination with other project team members towards complementary model of work and long-lasting impact.

Finance & Administration tasks:

Prepare budget forecasts as well as following up on the project cash flow with and through the Finance Department.
Maintain efficient expenditure tracking and responsible budget controlling
Preparing procurement plan, quotations, tenders, and terms of reference (TOR) with and follow up with the Finance Department.

Visibility, Documentation & Reporting tasks:

Maintain project well documentation and efficient project filing system
Participate in developing the project’s narrative reports as per project agreement i.e Monthly tracking, Interim and annual reports.
Ensure visibility and media coverage of the cash interventions including photo, video, success stories & case studies

MEAL tasks:

Fulfill the project MEAL requirements as per the approved MEAL framework
Coordinate the implementation of MEAL activities as needed and in accordance to the MEAL plan in support to MEAL department
Conduct field visits to supervise and monitor activities.
Maintain project consolidated learning log, and complaints register
Demonstrate integrated and transparent accountability system
Lead the learning activities, community feedback sessions and maintain updated learning log
Demonstrate transparent human-centered accountability systeEnsure visibility and media coverage of the cash interventions including photo, video, success stories & case studies

Qualifications and Experience:

Bachelor degree from an accredited university in Social Sciences, Business Administration, Development, or related field.
At least 5 years of experience in projects coordination and management with NGOs or INGOs.
At least 3 years’ experience in the Cash programing.
Ability to work under pressure, independently and with minimum supervision, and as part of a team.
Excellent interpersonal and communication skills.
Good writing and communication skills in both English and Arabic.
Proficiency in computer applications (MS Word, Excel).

Application Instructions:

Al-Tawasol Forum Society (TFS) is mainstreaming of the gender concept; Female and persons with disability candidates are encouraged to apply for this position

Interested candidates should submit their CVs, cover letter, certificates, and supporting documents in English through:

من هنـــــا

Deadline for applications is 17/01/2023 at 12:00 PM.

Any Arabic applications or applications that doesn’t fulfill the requested requirements or applications after 17/01/2023 will be ignored

Only shortlisted candidates will be contacted.

2- Procurement Assistant - TFS

Al- Tawasol Forum Society (TFS) is an NGO, registered with the Palestinian Interior Ministry holds a certificate of registration number 7536, was established in 2006 to activate the role of women, youth, children and the elderly and to integrate them into their societies.

Position Title: Procurement Assistant

Position Type: Full time (100 %)
Location: Al-Tawasol Forum Society (TFS) Office, El-Nasserite, Middle Area
Duration: 12 months subject to be extended based of fund availability and performance evaluation
Starting Date: Based on fund secure, Expected: February 2023
Reports to: The Senior Accountant

Key Responsibilities:

Preparing advertisements, Request for Quotation/Proposals, request for Price offers, Initiations to Bid, and coordination of their timely dispatch by hand, email or fax.
Assist the project team in developing and tracking the project procurement through facilitating timely communication of procurement/purchase needs, status updates on the progress of all orders, and effective and efficient service delivery.
Assist the project team in preparing, getting quotations, collecting supporting documents
Collect, negotiate, and receive technical and financial proposals, and draft the evaluation to assist the evaluation committee members when and if required.
Support in receiving, opening bids/quotations, preparing evaluation documents when needed.
Support in coordinating with the finance department to avoid any discrepancy and to agree on the contract’s payment terms and supporting documents.
Support the project coordinator -IGAs & livelihood- in building the capacities of beneficiaries in regard supply chains and procurement processes, collecting supporting documents and invoices that fulfill the grant disbursement .
Maintain regular market research for new suppliers that may provide better service or value for money for TSF and update suppliers list.
Ensure procurement & financial files are accurate and records are in compliance to TFS procurement policies, the filing system is properly established, all soft copies and hard copies of procurement files are accessible and manageable.
Assist with the preparation of contracts and amendments of contracts when needed
Obtains purchased items by forwarding orders to suppliers; monitoring and expediting orders.
Ensure that all payment invoices are reviewed and signed by the relevant staff/beneficiaries and submitted to the finance department, recorded in the register book, and that finance signs a confirmation of receipt.
Handling all the fixed assets related tasks including the physical counting and updating all related records.
Maintain updated soft and hard records of purchased products, delivery information, and invoices including the bookkeeping of financial transactions
Maintain appropriate records (soft and hard copies) to ensure that the procurement process, decision, and contractual agreements are accurately documented for accountability and audit purposes.
Support in other tasks requested by supervisor