Operations Associate - Chemonics International

Chemonics International seeks an Operations Associate for a newly awarded, USAID-funded project promoting economic growth in the West Bank and Gaza through expanded economic development, trade, commerce, and applied research. The five-year project has four main objectives: (1) Facilitate Cooperative Exchange and Knowledge Sharing, (2) Foster New Markets, (3) Strengthen Palestinian Enterprises, (4) Promote Investment and Access to Finance.

We are looking for a dynamic individual with a passion for making a difference in the lives of people around the world.

The Operations Associate is responsible for supporting the Gaza-based team in administering and managing all office-administrative issues including, but not limited to, office management, travel and logistics assistance, correspondence, office organization and archiving. S/he will also be responsible for ensuring compliance with administrative-related USAID rules and regulations and Chemonics’ policies and procedures.

Specific responsibilities may include but are not limited to:

Provides administrative support and reception duties to operations and technical teams.
Maintain administrative systems, including but not limited to updating communication logs, scanning and filing documents.
Follow up with project stakeholders as required, prepare project correspondence, file all relevant hard- and e-copy correspondence, and facilitate communication between Ramallah and Gaza offices.
Answering phones, relaying messages and receive office visitors and field phone calls. 
Performs day-to-day activities consistent with understanding Chemonics basic requirements, standard operating procedures, resources, tools and quality standards.
Liaise with BREB’s HR, Finance, Procurement, IT and all technical departments to support all operations and logistics.
Assist with project financial matters including coordinating of invoices from subcontractors and assisting with financial reporting for project grantees as required. 
Coordinate the logistics for all project events, including conferences, workshops, and trainings.
Support the Operations team with inventory management, stickering, and tracking as needed
Coordinate BREB vehicle fleet; and organizing vehicle support for all staff transit needs.
Responsible for petty cash disbursements, replenishments and petty cash count and ensure petty cash transactions are recorded on a daily basis.
Conduct banking, including cash deposits/withdrawals, account inquiries, and documentation requests.
Assist the project technical staff, external consultants, and project stakeholders/beneficiaries in arranging travel/transportation for all project-related travel.
Coordinate the logistics for all project events, including conferences, workshops, and trainings, and assist in hosting project visitors and preparing the boardroom for meetings.
Record meeting minutes at project staff meetings, mail documents as needed to D.C. office, and perform other office tasks as required.
Provide guidance to ensure that the office functions are in accordance with Chemonics systems and practices.
Other duties as assigned by direct supervisor.

Basic qualifications include:

Minimum of 4 years’ experience providing administrative, finance, HR and other logistical support.
Diploma/bachelor's degree in Business Administration, Office management or another related field.
Previous USAID or other international donor experience preferred.
A valid driver’s license and a clean driving record preferred.
Excellent organizational skills, attention to detail
Ability to adhere to deadlines
Advanced computer skills, including proficiency in Microsoft Office
Proven ability to operate in a multi-cultural environment and to interact positively with a wide range of stakeholders within an international context
Fluency in Arabic required and proficiency in English preferred with excellent oral and written communication skills

How to Apply:

To apply, please complete the form linked below by April 12, 2023. Applications will be reviewed on a rolling basis. Only finalists will be contacted.

BREB Application Form

Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.

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